Privacy Policy

Effective Date: January 15, 2022

1. Introduction

AI ProQuo, operated by aiproquo llc, is committed to protecting the privacy and security of personal information collected from visitors and clients of our website at www.aiproquo.autos and through our computer systems design and related professional services. This Privacy Policy explains in clear terms how we handle your data throughout every stage of our engagement with you. By accessing or using our website or services, you acknowledge that you have read and understood the practices described in this policy.

We design and implement integrated computer systems for enterprise clients across multiple industry verticals. In the course of delivering these services, we may receive, process, or have incidental access to certain categories of information. This policy applies to all information collected through our website, during consultations, through electronic communications, and in the course of service delivery. If you have questions about any section of this policy, you may contact us using the information provided at the end of this document.

2. Scope of This Policy

This Privacy Policy applies to all interactions between you and AI ProQuo, including but not limited to visits to our website, inquiries submitted through our contact methods, engagement of our consulting services, and participation in system design and architecture projects. It covers information collected through digital channels including our website, email correspondence, telephone communications, and any other means through which you may provide personal or business information to us.

The policy does not apply to information collected by third party websites or services that may be linked from our site. We encourage you to review the privacy policies of any third party services before providing your information to them. Additionally, this policy does not cover information that is publicly available through government records or information that has been lawfully made available to the general public by you or by third parties not bound by a confidentiality agreement with AI ProQuo.

3. Information We Collect

We collect several categories of information depending on the nature and depth of your interaction with AI ProQuo. The information we collect is necessary to provide, maintain, and improve our services, as well as to communicate with you effectively about your projects and inquiries.

Contact and Identification Information: When you reach out to us via email, telephone, or through our website, we collect your name, email address, phone number, company name, job title, and physical address. This information allows us to identify you as a client or prospective client and to maintain accurate records of our professional relationship.

Project and Technical Information: During the course of system design and consulting engagements, we may receive information about your existing technical infrastructure, network topology, system architecture diagrams, software configurations, performance metrics, security audit results, and business process documentation. This information is essential for us to analyze your current state and design appropriate solutions.

Usage and Analytics Information: When you visit our website, our servers automatically collect certain technical data including your IP address, browser type and version, operating system, referring URLs, pages visited, time spent on pages, and the date and time of each visit. This information is collected through standard server logs and helps us understand how visitors interact with our website.

Communication Records: We retain copies of correspondence including emails, meeting notes, project proposals, statements of work, and feedback you provide. These records help us maintain continuity in our professional relationship and ensure that we meet your expectations consistently across engagements.

4. How We Collect Information

AI ProQuo collects information through several channels and methods, all of which are designed to be transparent and consistent with the purpose of delivering professional computer systems design services. We collect information directly from you when you fill out contact forms on our website, send us emails, call our office, attend consultation meetings, or provide documents and system access credentials necessary for project execution.

We also collect information through automated means when you interact with our website. Our servers automatically log technical details of each visit using standard web server logging protocols. Additionally, we may use cookies and similar tracking technologies to enhance website functionality and analyze usage patterns. The specific cookies we use and how you can control them are described in the Cookies and Tracking Technologies section below.

In some cases, we may receive information about you from third parties, such as when a colleague from your organization shares your contact details for project coordination purposes, or when a referring partner introduces you to our services. When we receive information from third parties, we use it only for the purpose for which it was provided and in accordance with this Privacy Policy.

5. Purpose of Data Collection

Every piece of information we collect serves a specific purpose related to the delivery of our computer systems design and consulting services. We do not collect information indiscriminately or for purposes unrelated to our professional services.

Service Delivery: The primary purpose for which we collect and process your information is to provide the services you have requested. This includes analyzing your system requirements, designing architecture solutions, coordinating with your technical teams, deploying and testing systems, and providing ongoing support. Without this information, we would be unable to deliver the professional services you expect from us.

Communication: We use your contact information to communicate with you about project status, deliverables, timelines, invoices, and any issues that may arise during an engagement. We also use this information to respond to inquiries, provide quotes and proposals, and share relevant technical information that may benefit your projects.

Service Improvement: Aggregated and anonymized usage data helps us understand how our website is used, which services attract the most interest, and where we can improve the user experience. This analysis is performed at a statistical level and does not involve profiling or automated decision-making that affects individual users.

Legal Compliance: We may process your information as necessary to comply with applicable laws, regulations, legal processes, or governmental requests. This includes maintaining records required by tax authorities, responding to lawful subpoenas, and enforcing our terms of service and other agreements.

6. Legal Basis for Processing

Where applicable data protection laws require a legal basis for processing personal information, AI ProQuo relies on the following grounds. The specific basis depends on the nature of the information and the context in which it is processed.

Contractual Necessity: When you engage our services, we process your information as necessary to perform our contractual obligations. This includes fulfilling the terms of a statement of work, delivering agreed-upon system designs, and meeting project milestones. Processing on this basis is essential for the performance of the contract between you and AI ProQuo.

Legitimate Interests: We process certain information based on our legitimate business interests, provided those interests are not overridden by your rights and freedoms. Our legitimate interests include maintaining and improving our website, responding to inquiries from prospective clients, and protecting our business from fraud and security threats. We always balance our interests against any potential impact on your privacy.

Consent: In specific circumstances, we may seek your explicit consent before processing your information. For example, if we wish to use your project as a case study or include your testimonial on our website, we will obtain your prior written consent. You have the right to withdraw consent at any time without affecting the lawfulness of processing based on consent before its withdrawal.

Legal Obligation: We process information as required to comply with applicable laws, including tax reporting requirements, anti-money laundering regulations, and court orders. This processing is mandatory and is limited to what the law requires in each specific case.

7. Information Sharing and Disclosure

AI ProQuo does not sell, rent, trade, or otherwise disclose your personal information to third parties for their marketing purposes. We share information only in the limited circumstances described below, and always with appropriate safeguards in place to protect your data.

Service Providers and Partners: We may engage third party service providers to assist with aspects of our operations, such as cloud hosting, email delivery, payment processing, and collaboration tools. These providers are contractually bound to process your information only on our instructions and to maintain confidentiality and security standards consistent with this policy. We carefully evaluate each service provider before engagement and limit the information shared to what is strictly necessary for them to perform their function.

With Your Consent: We may share your information with third parties when you explicitly direct or authorize us to do so. For example, if you ask us to coordinate with a third party vendor as part of a system integration project, we will share only the information necessary for that coordination.

Legal Requirements: We may disclose your information if we believe in good faith that such disclosure is necessary to comply with a legal obligation, protect our rights or property, prevent fraud or illegal activity, or protect the personal safety of our employees, clients, or the public. In such cases, we will make reasonable efforts to notify you unless prohibited by law.

Business Transfers: If AI ProQuo is involved in a merger, acquisition, reorganization, or sale of assets, your information may be transferred as part of that transaction. We will notify you via email or a prominent notice on our website before your information is transferred and becomes subject to a different privacy policy.

8. Data Retention Policies

We retain personal information only for as long as necessary to fulfill the purposes for which it was collected, including to satisfy legal, accounting, and regulatory requirements. Our retention periods are determined based on the nature of the information and the purposes for which it is processed.

Client project records, including system designs, architecture documents, and project correspondence, are retained for the duration of the client relationship plus a period of five years following the conclusion of the last engagement. This retention period allows us to reference historical project information if you return for additional services and to defend against any potential legal claims. After the retention period expires, project-related information is securely deleted or anonymized.

Website usage logs and analytics data are retained in identifiable form for a maximum of twenty-six months from the date of collection. After this period, the data is either deleted or aggregated and anonymized to the point where individual visitors can no longer be identified. Inquiries from prospective clients who do not ultimately engage our services are retained for eighteen months to allow for follow-up communication, after which they are securely deleted.

Financial and billing records are retained for the period required by applicable tax and accounting laws, which is typically seven years in the United States. Once the statutory retention period expires, these records are securely destroyed.

9. Data Security Measures

AI ProQuo implements and maintains administrative, technical, and physical safeguards designed to protect your information against unauthorized access, disclosure, alteration, and destruction. As a firm specializing in computer systems design, we apply the same rigorous security principles to our own infrastructure that we recommend to our clients.

Our security measures include encryption of data in transit using TLS protocols, encryption of sensitive data at rest using industry-standard algorithms, network segmentation and firewalls to isolate critical systems, regular security audits and vulnerability assessments, multi-factor authentication for access to administrative systems, and comprehensive access control policies that limit data access to employees and contractors who have a legitimate business need.

We maintain an incident response plan and will notify affected individuals and relevant authorities in the event of a data breach, in accordance with applicable legal requirements. Our team receives regular training on data protection practices and security protocols. While we implement robust security measures, no method of electronic storage or transmission is one hundred percent secure. We encourage you to take appropriate precautions when transmitting sensitive information over the internet.

10. Your Rights and Choices

Depending on your jurisdiction, you may have certain rights regarding your personal information. We respect these rights and will respond to valid requests within the timeframes required by applicable law. The rights described below represent the most common protections available under data protection regulations.

Right to Access: You have the right to request confirmation of whether we process your personal information and, if so, to obtain a copy of that information along with details about how and why we process it. We will provide this information in a commonly used electronic format unless you request otherwise.

Right to Rectification: If you believe that the personal information we hold about you is inaccurate or incomplete, you have the right to request that we correct or supplement it. We will make reasonable efforts to verify the accuracy of the information before making corrections.

Right to Deletion: Under certain circumstances, you may request that we delete your personal information. This right is subject to exceptions where retention is required by law or necessary for the establishment, exercise, or defense of legal claims. We will evaluate each deletion request against these criteria and inform you of our determination.

Right to Restrict Processing: You may request that we limit the processing of your personal information in specific situations, such as while we verify the accuracy of disputed information or while processing of an objection is being evaluated. During a restriction period, we will store your information but not process it further.

Right to Data Portability: Where processing is based on consent or contractual necessity and carried out by automated means, you have the right to receive your personal information in a structured, commonly used, and machine-readable format, and to have it transmitted directly to another data controller where technically feasible.

Right to Object: You have the right to object to processing of your personal information based on legitimate interests. Upon receiving an objection, we will cease processing unless we demonstrate compelling legitimate grounds that override your interests, rights, and freedoms.

To exercise any of these rights, please contact us using the information in the Contact Information section below. We may need to verify your identity before processing your request. We will not discriminate against you for exercising any of your privacy rights.

11. Cookies and Tracking Technologies

Our website uses cookies and similar tracking technologies to provide core functionality, analyze usage patterns, and improve the browsing experience. A cookie is a small text file that a website stores on your device when you visit. Cookies serve various purposes and can be categorized based on their function and duration.

Essential Cookies: These cookies are necessary for the website to function properly. They enable basic features such as page navigation, security, and session management. Because these cookies are essential, they cannot be disabled through our cookie controls. Disabling them in your browser settings may affect website functionality.

Analytics Cookies: We use analytics cookies to collect information about how visitors use our website. This data helps us understand which pages are most visited, how users navigate through the site, and whether they encounter errors. We use this aggregated information to improve website design and content. Our analytics configuration is designed to minimize the collection of personally identifiable information.

Managing Cookie Preferences: Most web browsers allow you to manage cookie preferences through their settings. You can typically configure your browser to accept all cookies, reject all cookies, or notify you when a cookie is being set. Please note that blocking certain types of cookies may impact your experience of our website. Browser settings for managing cookies can usually be found in the preferences or options menu of your browser.

12. Third Party Services

In the course of operating our business and delivering services, we may rely on certain third party services that process data on our behalf or in connection with our operations. This section provides transparency about the categories of third parties we work with and the contexts in which they process information.

Cloud Infrastructure Providers: We use reputable cloud service providers to host our website, store project documentation, and run internal collaboration tools. These providers maintain enterprise-grade security certifications and operate data centers with robust physical and logical security controls. Data stored with these providers is encrypted and access is restricted through identity and access management policies.

Communication Platforms: We use third party platforms for email delivery, video conferencing, and team collaboration. These platforms process communication metadata and content to facilitate our professional interactions with clients and within our team. We select platforms that offer encryption and data protection features appropriate for business communications.

Financial Services: Payment processing and invoicing are handled through established financial service providers that comply with Payment Card Industry Data Security Standard requirements where applicable. We do not store full payment card numbers or bank account details on our own systems.

We periodically review our third party service providers for compliance with our data protection standards. If you would like a list of the specific third party services currently in use, please contact us using the information provided below.

13. International Data Transfers

AI ProQuo is headquartered in the United States, and our primary operations and data storage are located within the United States. However, some of the third party services we use may process data in or route it through data centers located in other countries. When your information is transferred across international borders, we take appropriate measures to ensure that it receives an adequate level of protection.

For transfers of personal data from the European Economic Area, the United Kingdom, or Switzerland to countries that have not been deemed to provide an adequate level of data protection, we implement appropriate safeguards such as standard contractual clauses approved by the relevant regulatory authorities. We also assess the laws and practices of the destination country to ensure that the transferred data will remain protected.

By using our services, you understand that your information may be transferred to and processed in countries other than your country of residence. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy.

14. Childrens Privacy

Our website and services are directed at business professionals and are not intended for use by individuals under the age of eighteen. AI ProQuo does not knowingly collect, use, or disclose personal information from children under the age of thirteen. If we learn that we have collected personal information from a child under thirteen without verified parental consent, we will take prompt steps to delete that information from our systems.

If you are a parent or guardian and believe that your child has provided us with personal information without your consent, please contact us immediately using the information in the Contact Information section. We will investigate and, if confirmed, delete the information within a reasonable timeframe in accordance with applicable law.

15. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technologies, legal requirements, or other factors that affect how we handle your information. When we make material changes to this policy, we will post the updated version on our website and update the effective date at the top of the page.

If the changes are significant, we will provide additional notice through our website or by contacting you directly via email if we have your contact information on file. We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information. Your continued use of our website or services after the effective date of any changes constitutes your acceptance of the updated Privacy Policy.

16. Contact Information

If you have questions, concerns, or requests regarding this Privacy Policy or our data protection practices, please contact us using the information below. We will respond to your inquiry within a reasonable timeframe, typically within thirty days for privacy-related requests.

Organization: aiproquo llc

Developer: AI ProQuo

Address: 2022 Tuscany Way, Pleasant Grove, UT 84062-8565, United States

Email: touch@aiproquo.autos

Phone: +1 (346) 658-4765

Website: www.aiproquo.autos

If you are located in the European Economic Area, the United Kingdom, or Switzerland and believe that we have not adequately addressed your privacy concerns, you have the right to lodge a complaint with the supervisory authority in your country of residence.

Last updated: August 8, 2026